Document Management

With our industry-leading document management services and processes, you will be provided with:

• Fast, easy implementation so you can get up and running without delay
• Highly secure vehicles so you know your information is protected in transit
• An auditable chain of custody so you always know where your information has been and who has handled it
• Vetted staff so you know your information is in safe hands
• A certificate of destruction
• Documents shredded to BS8470 level 4 – so they can never be reconstructed
• Full national coverage across the United Kingdom and Ireland

If you produce a lot of confidential waste, our confidential waste service will help you take the risk and hassle out of the whole document disposal process. We will collect your documents, hard drives, DVDs and CDs that are no longer required and securely transport them to one of our shredding facilities located throughout the UK. All documents and media are destroyed and we recycle 100% of paper records.

On-Demand Service – this is perfect for periodic clear-outs. We will visit your office to collect and destroy all documents that you are no longer required to keep on a one-off basis.
Scheduled Service – we will keep locked disposal consoles in your office that will be collected and disposed of according to an agreed schedule. Simply ask your staff to place all their documents in the console as part of your secure destruction programme. We do the rest!

You pack your records, we collect and transport them to our secure data storage facility. When you need them back, we return them. It’s that easy!

Active File Management

We can look after your active records, giving you file-by-file accessibility but with all the advantages of an outsourced service.

Scanning and Digitising

Our specialised software technology will save money on scanning and digital conversion costs while maintaining document access requirements. Our records management professionals can provide the classification, indexing, purging, destruction and relocation services you need when scanning and digitising your records.

Our award-winning service uses MPS technology that can help you save money at the same time as improving operational efficiency in six key areas:

• Removing the need to hold excess stocks of toners
• Automation of ordering across your network devices
• Consolidation and standardisation of print, copy and imaging devices across the network
• Reducing maintenance costs and outsourcing repair and service requirements
• Optimising printing, imaging and copying requirements
• Maximising control of all devices on the network, with complete visibility of print costs

The UOE MPS programme offers three levels to suit your organisation:

• Just-in-Time – we will monitor your consumable requirements and despatch the toners, drums and other essentials you need to keep your printers working, only when you need them. No contract, no cash tied up in spare cartridges, no hassle, no ordering required.
• Pay-per-Print – you will be given a fixed cost per page per machine based on its unique usage. You will be fully protected from intermittent price fluctuations in the consumables market throughout the agreed contract term.
• Full Service – using the pay-per-print model, with additional helpdesk support, pro-active maintenance parts replacement, and full breakdown and repair service with a national 4-hour, on-site response. We can take on the support of existing equipment as well as specifying and supplying new hardware to meet your business needs.

Our recycling solutions provide a zero-to-landfill service for every aspect of your workplace waste. We can recycle a wide range of products including:

• Paper and cardboard
• Glass
• Cans
• Plastic
• Batteries
• Toner
• Furniture